HOW IT WORKS
Six steps from invoice received to invoice funded.
Each step runs automatically. Your team steps in only where an invoice needs a decision.
01
Receive
Invoices are received securely in any format: PDF, CSV or EDI.
YOUR TEAM SEES One queue for every carrier and format.
02
Standardize
Invoice data is cleaned up and checked for missing fields.
YOUR TEAM SEES Complete, consistent invoice records.
03
Validate
Contract rates, extra charges and taxes are checked against your agreements.
YOUR TEAM SEES A pass or fail result for every line item.
04
Audit
Exceptions are flagged, explained and routed to the right person for resolution.
YOUR TEAM SEES Which charge failed, by how much and why.
05
Approve and batch
Compliant invoices are approved automatically, GL-coded and batched for funding.
YOUR TEAM SEES Nightly batches ready to release.
06
Report
Audit trails, accruals and reports are produced for month-end close.
YOUR TEAM SEES Freight spend ready to close.
INSIDE ONGAARD
The detail behind every decision.
Line-item validation.
Every charge on every invoice is checked against your quotes, rates and allowances. When a charge falls outside what was agreed, OnGaard shows the rule, the allowed amount and the variance.
Base freight, fuel, extra charges and tax, line by line
Plain reasons for every match and every exception
Approve, reject or comment in one place
Current product design. To be replaced with the refreshed design.
Batches ready for funding.
Approved invoices are collected into batches each night. Finance can hold a batch, release it for funding and follow it through to paid, with the full audit trail attached.
Clear status from open to paid
Batch contents and totals at a glance
Locked once transferred or paid
Current product design. To be replaced with the refreshed design.
Account health at a glance.
See savings identified, recoveries and audit findings across your carriers, so leaders know where freight spend is going and where to act.
Savings and recovery value over time
Findings by carrier and charge type
Ready for leadership and month-end reviews
COVERAGE TIERS
Choose the level of audit coverage you need.
Start where you are today. Each tier builds on the one before it.
STANDARD
Invoice-level audit
Automated checks for invoice accuracy, billing anomalies and charges outside expected or customer-provided values.
The foundation for every tier:
✓
Invoice accuracy validation
✓
Billing anomaly detection
✓
Centralized visibility and consistent audits
✓
Less manual review
ENHANCED
Contract-rate audit
Validation against your approved rate tables, with structured audit controls and financial visibility on received invoices.
Everything in Standard, plus:
✓
Contracted-rate validation
✓
Structured audit controls
✓
Financial visibility on received invoices
✓
Lower billing variance
ENTERPRISE
End-to-end audit intelligence
Full activity ingestion and shipment-to-invoice matching, with organization-wide visibility across all rated activity.
Everything in Enhanced, plus:
✓
Full activity ingestion
✓
Shipment-to-invoice matching
✓
Advanced analytics
✓
Organization-wide compliance oversight
Not sure which tier fits? We’ll recommend one during your intro session, based on your carriers, contracts and invoice volume.
GETTING STARTED
Live in 8–12 weeks.
A proven six-phase onboarding takes you from kickoff to go-live, with support from the OnGaard team at every step.
KICKOFF
GO-LIVE IN 8–12 WEEKS
1
Preparation
Define scope, align teams and ready your data.
2
Carrier outreach and data collection
Notify carriers, gather contacts and confirm system readiness.
3
EDI setup and mapping
Configure EDI 210 connections and validate data accuracy.
4
Testing and certification
Run controlled tests, resolve exceptions and confirm compliance.
5
Go-live
Move to production and monitor early performance.
6
Ongoing support
Oversight, issue resolution and continuous improvement.